The first time you share an item with someone they are always sent a Notification. In addition, if you have the “Send change notifications to shares” box checked in the Share Control (see below), these actions generate Notifications:
- An item (calendar, file, photo album, etc.) has been shared with you
- Edits to the item that either belongs to you or has been shared with you
- When someone posts a comment to the shared item
A Notification to others is never generated when you are viewing your own information.
In order to receive Notifications you or your friends must be 1) subscribed to an account (this means that you will only receive Notifications about items that have been shared publicly from that account) or 2) have been added to the Share Control for the shared item and the "Send change notifications to shares" box has been checked. See the image below:
Notifications on a shared item are only sent if you check the box "Notifications" that appears at the top of the Share Control or check the box next to individual names in your Share List. The “Notifications” box is checked by default and all members of your Share List are automatically selected to receive notifications. When it is checked, everyone in the Share List receives Notifications in their Inbox on their Dashboard. The Notification message includes:
- the name of the application with recent activity
- what kind of activity that has occurred
- who was responsible for the activity
- the date and the time the activity occurred
Likewise, whenever anyone creates, edits or comments on an item that they have shared with you, and the "Notifications" checkboxes are checked, a Notification message will appear in the Inbox section on your Dashboard.
To stop Notifications from being sent to anyone, just uncheck the "Notifications" checkbox in the Share Control of the item to unselect everyone at once, or you can uncheck the Notifications box for individuals so that only some people stop receiving Notifications. Learn more about sharing publicly, limited sharing, and private sharing.
Learn more about how to set up Notifications.